Project Assistant – Pfizer project

Job Summary

As a project Assistant he/ she will be responsible for the planning, implementation, monitoring, and evaluation of project activities mainly immunization. He/ She will work closely with various stakeholders to ensure effective delivery of services and promote an inclusive environment for the target population. This position will be based at the Arbaminch regional office, with regular field visits to schools. The project assistant will report directly to the regional manager. Under the supervision of the regional manager, the project assistants will lead the overall implementation of the project at school level. The project assistants will be responsible for project planning, implementation, monitoring, evaluation, and reporting. He/she will ensure that the project is delivered on time and meets its objectives by developing detailed project plans, proper use of resource allocated, and adhering to budget and scope constraints.

Project implementation

• Ensure timely development of Pfizer project work plan and seek timely approval.
• Ensure that implementation challenges are addressed; lessons are identified, documented and reported to regional manager
• Develop and timely submit monthly and quarterly plan, monitor implementation and  quality reports submitted on regular basis
• Ensure implementations of the project activities are in line with the approved work plan and that the activities are implementing in quality, efficient and timely manner.
• Make regular communication and work closely with government partners at zonal, woreda and kebele levels on project planning, implementation and reporting
• Develop TORs & implement project activities in alignment with the project objectives and goals.
• Facilitate training sessions and workshops for beneficiaries/health extension workers, teachers, students, PTAs, community members, and other relevant stakeholders.
• Collaborate with school and woreda education to enhance service delivery and support systems for school children.
• Develop communication materials to promote project activities and successes.
• Participate in regular team meetings and contribute to strategic planning of the organization.

Financial Management

• Develop Pfizer project activity work plans and budget plans 
• Ensure that financial utilization is in accordance with the approved budget and in compliance with Amref Health Africa and donor requirements and guidelines      
• Assist in resource mobilization efforts to ensure project sustainability& develop proposals.

Project Coordination and Networking

• Coordinate with local communities, families, and stakeholders to promote awareness and understanding of disability rights and services.
• Ensure the partners in project implementing zones and woredas are well communicated about the purpose of the platform
• The position holder will organize lesson-learning session and ensure this is done on regularly basis at zonal and woreda level.
• Attend on the different platform related project related platforms, present, and update the project progress. 
• Participate and actively engage in different technical working groups 
• Actively participate on monthly and quarterly field office level planning and review meetings 
• Coordinate and ensure that the project’s administrative processes, such as logistics, procurement, and policies are fully implemented according to Amref Health Africa and donor procedures

Monitoring and Evaluation

• Monitor project activities according to the annual work plan using a variety of methods:  review of reports, site visits to review records and to interview stakeholders and beneficiaries.
• Monitor and evaluate project progress, collecting data and preparing reports on outcomes and impact.
• Ensure that monitoring and reporting tools are developed and used in collaboration with project partners
• Ensure documentation, monitoring visit and follow up on actions points.  Document improvement or changes recommended at last monitoring visit.
• Report regularly to regional manager on project updates, issues, needs, problems, or ideas for improving the project performance

Problem solving/conflict management

• Regularly scan environment, plan and address issues in timely manner
• Ensure effective communication and facilitate discussion among project partners, government sector offices
• Identify bottlenecks/issues with project partners, government sector offices and negotiate solutions 

Qualifications

• The job holders is expected to have degree/master degree in public health  or health care management with good knowledge of the thematic areas
• The job holder should have at least five years of Experience in project and programme implementation especially in NGO setting.
• Experience in coordinating health, WASH, Education quality and nutrition in intervention at school.
• Excellent interpersonal and communication skills
• Strong presentation, reporting, and communication skills; Ability to work effectively under pressure
• Spoken and written fluency in English and  Amharic language
• Spoken and writtenfluency in English and Amharic
• Basic computer skills, and other nutrition and health including SGBV project related trainings
• Skill in Case/success story development , data visualization and analytics, Demonstrated commitment to creating a learning environment in an activity including experiences leading knowledge management practices; Partner’s management skill, Proposal and report writing skill, Unprecedented computer skills, Experience working in a team management approach, Ability to work effectively under pressure.

How To Apply

If you are Interested? Please visit our website https://smrtr.io/qc-XF to make your application. You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Closing date will be March 25th  2025. Only shortlisted candidates will be contacted. Duly note that Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref HealtH Africa