Record & Documentation Officer

What We Do  

Ethiopian Capital Market Authority was established by Capital Market Proclamation No 1248/2021 as an autonomous Federal Regulatory Authority. One of the major objectives of ECMA is to ensure the existence of a capital market environment in which securities can be issued and traded in an orderly, fair, and efficient manner. ECMA, as a regulatory authority, grants licenses to any person to operate as a security exchange, derivative exchange, security depository and clearing company, capital market service provider, over-the-counter trading facility, or any other activity deemed by ECMA as a regulated activity under its jurisdiction. ECMA regulates and oversees trading in primary and secondary markets of securities, the use of electronic trading platforms that deal with securities and gives recognition and oversees the activities of self-regulatory organizations. 

Statement of the Purpose

The Documentation Officer is responsible for ensuring the secure handling, organization, and accessibility of the Authority’s critical documents and records. This role also supports official events and administrative operations, upholding strict confidentiality and protocol standards.

Specific Duties and Responsibilities:

• Ensure the security, proper organization, and accessibility of all critical documents and records.
• Develop, implement, and oversee document retention and disposal policies in line with legal and regulatory requirements.
• Oversee the authentication process and ensure secure storage of the Authority’s official documents.
• Maintain an effective document control system, including both physical and electronic records.
• Support event organization activities, ensuring adherence to official protocol and procedures.
• Provide administrative support as assigned by the immediate supervisor.
• Coordinate with internal departments to retrieve, update, and archive documents as needed.
• Monitor compliance with document management policies and conduct regular audits to ensure accuracy and completeness.
• Ensure confidentiality and integrity of sensitive information at all times.
• Participate in training and capacity-building initiatives related to documentation and information management.

Qualifications and Requirements:

• Diploma in Office Administration, Secretarial Science or a field related to the Job function from an Accredited or recognized learning institution. 
• 2 years of relevant experience

Behavioral Competencies/Attributes:

• Basic technical skills
• Communication
• Problem-solving
• Time management
• Teamwork and collaboration
• Adaptability
• Customer Service Orientation

How To Apply

Application Procedure (there are 2 steps)

1. Please send your CV and application letter, to ethiojobs.net. 
2. Please Click here to fill out the Application form 

• Note: Both steps are mandatory, your application might be overlooked if any one of them are missed.