Procurement Assistant – Intern

ORGANIZATIONAL OVERVIEW  

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Procurement Assistant – Intern position who meet the following requirements.  

 Required number:  One 

Reports to:  Head, of Procurement Management Department 

Duty station: NEBE Head Quarter, Addis Ababa 

Duration:  Contract for three month  

Procurement Assistant – Intern is responsible for providing assistance in the following roles: – 

Duties and responsibilities 

• Receive purchase requests from different departments and review requests to make sure that requirements or specifications are developed as complete and accurate as possible. 

• Receive procured goods and services and check received items from selected suppliers are based on purchase order and according to specification 

• Preparing notification letter against the result of the bid evaluation 

• Prepare and facilitate payments to suppliers / contractors/ consultants 

• Maintain files, including proposal, evaluation, award documents, official contracts, and correspondence of all procurements 

• Booking Hotels, 

• Booking tickets, 

• Check if documents are full when requesting for payment 

• Handle any other procurement related activities as requested by the Procurement Management Head or the deputy head. 

Education and Work Experience:  

•  BA/MA degree in Logistics and Supply Chain Management, management, Economics, purchasing and supplies management, Marketing or other relevant studies  

• 0 – 1 year for BA Degrees or Masters  

Knowledge  

• Knowledge of procurement principles, practices, and regulations. 

• Learn strategic sourcing, vendor management, and contract negotiations. 

• Relationship building and communication 

Know-How (Skills) (Technical competencies): 

• Excellent communication and interpersonal skills to collaborate with stakeholders and suppliers. 

• Effective time management to prioritise tasks and meet deadlines 

Behavioural competencies: 

•  Results Orientation  

• Flexibility 

• Diligence  

How To Apply

  INTERESTED APPLICANTS ARE INVITED TO SEND NON-RETURNABLE: Application letter that explains why you fit for the post and updated CV,  

Application letter & resume should be saved by full name of Applicants. Only short-listed candidates will be contacted for further screening. 

Those who are interested can only apply through the attached link: https://nebe-election.org/apply  within 5 days from this announcement. 

Female candidates are encouraged to apply!