Human Capital and Administration Department Manager

Job Summary

The HR and Administration Department Manager is responsible for overseeing and managing all human resources and administrative functions within the steel and metal manufacturing organization. This role involves developing and implementing HR strategies and initiatives aligned with the company’s overall business objectives, managing recruitment, employee relations, performance management, and ensuring compliance with labor laws and regulations. The manager will also handle administrative tasks related to office management, facilities, and overall organizational efficiency.

Immediate Supervisor: General Manager

Occupational Category: Managerial

Division/Service: Administration Department

Job Details

Human Resources Management:

Plans, organizes, coordinate, directs and controls the human resource management functions, activities of the Company.

HR Strategy Development: 

Design and implement HR strategies that align with the organization’s goals and objectives. 

Develop policies and procedures to support HR functions and ensure alignment with industry best practices.

Recruitment and Staffing: 

Oversee the recruitment process, including creating job descriptions, posting vacancies, and sourcing candidates, conducting interviews, and facilitating the hiring process. 

Ensure a smooth onboarding experience for new hires.

Employee Relations: 

Serve as the primary point of contact for employee concerns and grievances. Mediate disputes, handle disciplinary actions, and ensure a positive work environment. 

Implement programs to enhance employee engagement and retention.

Performance Management: 

Develop and manage performance appraisal systems. 

Provide guidance on setting performance goals, conducting evaluations, and implementing employee development plans.

Compliance: 

Ensure adherence to all labor laws, regulations, and company policies. 

Stay informed about changes in employment legislation and Update Company practices accordingly.

Training and Development: 

Identify training needs and coordinate training programs to enhance employee skills and knowledge. 

Promote continuous learning and professional growth within the organization.

Office Management: 

Oversee daily administrative operations, including managing office supplies, equipment, and facilities. 

Ensure that the office environment is well-maintained and conducive to productivity.

Facilities Management: 

Manage relationships with vendors and service providers for facility maintenance, security, and other related services. 

Ensure the office complies with health and safety regulations.

Administrative Policies: 

Develop and enforce administrative policies and procedures to improve operational efficiency. 

Implement best practices for office management and administrative support.

Record-Keeping: 

Maintain accurate records and documentation for HR and administrative functions, including employee files, contracts, and policy documents.

Strategic Planning and Reporting:

Collaborate with senior management to develop and execute strategic plans related to HR and administrative functions. 

Contribute to the development of organizational goals and objectives.

Data Analysis: 

Analyze HR metrics and other data to identify trends, measure performance, and recommend improvements. 

Prepare and present reports to senior management on HR and administrative activities.

Budget Management: 

Develop and manage budgets for HR and administrative functions. 

Monitor expenditures and implement cost-saving measures as necessary.

Team Management: 

Lead, mentor, and develop the HR and administrative team. 

Provide direction, support, and feedback to team members to enhance their performance and professional growth.

Performance Reviews: 

Conduct regular performance reviews for direct reports. 

Set clear goals, provide constructive feedback, and support career development.

Legal Compliance: 

Ensure compliance with all applicable labor laws, regulations, and industry standards. 

Conduct regular audits and risk assessments to identify and address potential compliance issues.

Policy Development: 

Develop and update HR and administrative policies to reflect changes in legislation and industry practices. 

Ensure policies are communicated effectively to employees.

 Manages and executes other related tasks of the Department as required. 

Duty station: is in Mekelle, Tigray.

Qualification Requirement

Education and Experience 

Second Degree in Management/ Human Resource Management/ Business Administration OR First Degree in Management/ Human Resource Management/ Business Administration 

Alternative Education and Work Experience

Second Degree in Management/ Human Resource Management/ Business Administration and 12 years relevant experience out of which 2 years in a managerial position (s) OR First Degree in Management/ Human Resource Management/ Business Administration and 14 years relevant experience out of which 2 years in a managerial position (s)

Other Competency Requirement 

• Leadership attributes

• Visionary

• Strategic thinking

• Change agent

•  Integrity

Skill

• Strong understanding of HR principles, labor laws, and administrative procedures.

• Excellent leadership, communication, and interpersonal skills.

• Proficiency in systems, Microsoft Office Suite, and other relevant software.

• Strong organizational and multitasking abilities.

• Ability to handle sensitive and confidential information with discretion.

• Strategic thinking and problem-solving skills.

How To Apply

Interested individuals fulfilling the above requirements are invited to submit their Application letter, CV and other credentials documents to apply within 10 days from this announcement to the HRGS Mekelle 

office located in the main factory, Lachi, in front of Desta Printing press around Oil Libya. OR via email address hrd@usmi.com.et.