HR Assistant and Admin

Background 

Infinite Business Solutions (IBS) PLC is a leading technology consulting firm specializing in Enterprise Resource Planning (ERP), Software Development and Consulting Services. Our team of experts helps businesses optimize their operations and achieve digital transformation through cutting-edge ERP implementations.  

Our team of experienced professionals have a massive year of extensive experience in the manufacturing, construction, brewing, retail and other industries and are able to provide tailored solutions that meet the unique needs of each client. Additionally, IBS has a strong focus on innovation and technology, which allows us to provide cutting-edge solutions to their clients. 

Job Description 

We are seeking highly organized and detail-oriented HR & Administrative Assistant to join our team. This role will provide essential support to both the Human Resources and administrative functions of the company, contributing to a positive and efficient work environment.  

Job Summary: 

The HR & Administrative Assistant will be responsible for a variety of tasks related to employee relations, recruitment, onboarding, benefits administration, office management, and general administrative support. This role requires strong communication skills, discretion, and the ability to multitask effectively. 

Duties and Responsibilities 

Human Resources: 

•  Posting job openings, screening resumes, scheduling interviews, and assisting with candidate communication. 
• Preparing new hire paperwork, conducting new employee orientations, and ensuring a smooth onboarding process. 
• Maintaining accurate and up-to-date employee files, both physical and electronic. 
• Assisting with benefits enrollment, answering employee questions about benefits, and processing benefits-related paperwork. 
• Assisting when employees want to take a leave, record & file. 
• Assisting with data entry and maintenance in the ERP System. 
• Providing support to employees with HR-related inquiries and escalating issues as needed. 
• Assisting with ensuring compliance with relevant labor laws and regulations. 
• Supporting the performance review process by scheduling meetings and gathering necessary documentation. 
•  Assisting with coordinating training programs and tracking employee training records. 

Administrative: 

• Maintaining a well-organized and efficient office environment, ordering supplies, and managing office equipment. 
• Coordinating meetings, appointments, and travel arrangements. 
•  Maintaining accurate and organized records, both physical and electronic. 
• Drafting correspondence, preparing reports, and distributing information to employees. 
• Assisting with planning and coordinating company events. 
• Liaising with vendors for office supplies and services. 
• Providing general administrative support to various departments as needed. 

Qualifications 

• Bachelor’s degree in Human Resources Management, Business Administration, or a related field preferred.  

• Three years experience . 

• Finance Knowledge is a plus. 

•  Strong knowledge of HR principles and practices.  

•   Familiarity with relevant labor laws and regulations.  

•  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).  

• Experience with ERP systems is a plus.  

•  Excellent communication, interpersonal, and organizational skills.  

• Ability to multitask and prioritize effectively.  

•   Strong attention to detail and accuracy.  

•  Ability to maintain confidentiality.    

• Positive attitude and strong work ethic. 

How To Apply

Please submit your resume and a cover letter detailing to hr@in-finiteconsulting.com. Include “HR and Admin Assistant Application” in the subject line. 

We are an equal opportunity employer and value diversity in our organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression.