HR and Administration Officer (SOS Hermann Gmeiner School, Kality)

Position Summary 

Under the direct supervision of Head, HR and Administration, the incumbent have a responsibility for attracting, motivating, and retaining the most qualified talent by directing the administrative functions of the HR department. 

General Duties and Responsibilities

• Developing and administering human resources plans and procedures that relate to company personnel;
• To actively model and promote the values and the ethos of the school;
• Oversee risk management and legal activities: letters of agreement, contracts & leases;

Specific Duties and Responsibilities

• Managing staff recruitment and conduct employee orientation, development, and training
• Check each departments’ annual plan and prepare annual recruitment plan including sharing appropriate schedule and procedures required with all departments.
• Prepare and organize filing systems and record keeping for important and confidential organization documents i.e., contracts, MOUs, reports and ensuring unified filling system.
• Develop and manage HR system and ensure system is effectively used.
• Develop and implement staff training, programs, and development activities.
• Review, develop and execute of HR policies.
• Prepare new employee’s contracts and develop terms and conditions.
• Managing disciplinary issues, addressing employees concerns and announcing changes or information from management to staff.
• Manage and monitor HR budget including salary, statutory and other expenses.
• Provides support to employees in the interpretation of HR policies and guidelines.
• Support Office with general office upkeep, including maintenance of common areas, buildings, vehicles, office equipment and supplies.
• Establish and maintain an efficient filing system of project documents specific to the project according to the established filing system of the Project.
• Managing organization compliance including drafting and sending documents to the government and other stakeholders for registration, annual fees payments, license etc.
• Ensure that the acceptable procurement system and logistical operations including travel and workshops/meetings are adhered too.
• Ensure that all personnel documents for employees are updated and maintained in personnel files including exiting-staff file.
• Provide administrative and logistics support to the implementation of organization’s activities
• Any other related work as may be assigned.

Experience and Qualifications

• BA degree in Human Resource Management, Management, or related and adequate work experience in business enterprises. 

• With a minimum of 4 (Four) years of experience.

• Experience of managing staff and associated employment issues. 

• Must be familiar with laws and regulations governing Human Resources,

Knowledge, Skills and Competencies 

• Relevant computer software skills and familiarity with accounting software (including, minimum, standard applications in MS Office)

• Excellent problem-solving skills

• Excellent planner and strategic thinker.

• Excellent risk management and cost control skills. 

• Ability to take responsibility for decisions made and to learn from experience. 

• Ability to deliver timely results despite obstacles and limited resources. 

• A strong grasp of all relevant legal and customer requirements and of how it applies to the role.

• Excellent representation and communication skills 

• Excellent negotiation and relationship management skills. 

How To Apply

Excited to take on a new Challenge…

Then send us your application (application letter, detailed CV containing contact details of their references) through ethiojobs. 

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

SOS Children’s Villages in Ethiopia holds strict child safeguarding principles and a zero-tolerance policy for conduct of sexual harassment, exploitation, and abuse in the workplace and other places where the organization’s activities are rendered.  Parallel to technical competence, recruitment, selection, and hiring decisions will give due emphasis to assessing candidates value congruence and thorough background checks, and police clearance reference check processes.

SOS Children’s Villages in Ethiopia provides equal employment opportunities to all co-workers & qualified applicants without regard to race, color, religion, gender, ancestry, national origin, age, disability, marital status, or class.