Administration and Finance Assistant

About Editors’ Guild of Ethiopia (EGE)

Editors’ Guild of Ethiopia (EGE), established on October 29, 2019, and registered under FDRE Agency for Civil Society Organizations (No. 4527), addresses a critical gap in Ethiopia’s media landscape by representing the often-overlooked gatekeepers of media houses, who remain vulnerable to threats despite their frontline roles. With 108 members from diverse media platforms and ownership models – spanning print, broadcast, and digital across private, government, and community sectors – EGE champions press freedom, journalistic integrity, and ethical standards. Guided by a vision to foster a democratic and public-interest-driven media landscape, EGE actively monitors threats to journalists and media houses via its sojethiopia.org portal, while spearheading capacity-building programs and equipping news editors on public awareness campaigns on gender equality, peace, and climate action in Ethiopia. Its initiatives include enhancing professional practices, safeguarding journalists’ safety, and mobilizing media gatekeepers to address critical societal issues. Through these efforts, EGE remains a cornerstone for resilience and progress within Ethiopia’s media sector.

Position Summary

The Administration and Finance Assistant will support the day-to-day administrative, financial, and logistical functions of the organization. The role includes assisting with financial transactions and documentation, procurement processes, and office operations, while ensuring compliance with organizational policies and donor requirements. The ideal candidate will be highly organized, proactive, and able to multitask in a dynamic environment.

Key Responsibilities

• Assist in preparing and reviewing payment requests, ensuring proper documentation and authorization.
• Support the Finance Manager in maintaining accurate records of expenses and petty cash.
• Ensure proper filing of financial documents, receipts, and payment vouchers for auditing and donor reporting.
• Assist in preparing payroll, staff benefits, and statutory deductions (pension, tax, etc.).
• Help track advances, reimbursements, and settle outstanding balances in a timely manner.
• Manage office supplies and equipment, ensuring availability and proper use.
• Coordinate logistics for meetings, trainings, and workshops (venue booking, refreshments, materials, attendance sheets, etc.).
• Maintain updated records of staff, consultants, and service providers.
• Support correspondence, filing systems, document printing, and scanning tasks.
• Provide basic secretarial support, including scheduling appointments and handling phone/email inquiries.
• Assist in procurement procedures by collecting quotations, preparing purchase requests, and following up with vendors.
• Maintain inventory records for office materials and assets.
• Support the coordination of transportation and travel logistics for staff and event participants.

Organization: Editors’ Guild of Ethiopia (EGE)

Duty Station: Addis Ababa, Ethiopia

Type of Employment: Full-time 

Reports to: Finance and Administration Manager 

Deadline for Application: 10 Days from Announcement

Number of Positions: One 

Qualifications and Experience

• Diploma or Bachelor’s degree in Accounting, Business Administration, Management, or a related field.
• At least 2 years of relevant work experience in administrative or finance roles, preferably in NGOs or media-related organizations.
• Basic knowledge of accounting principles and familiarity with Ethiopian tax and labor laws.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with accounting software (e.g., Peachtree, QuickBooks).
• Good verbal and written communication skills in Amharic and English.
• Experience supporting donor-funded projects.
• Knowledge of procurement and inventory management processes.
• Fluency in other local languages is a plus.

Competencies

• Strong organizational skills and attention to detail.
• Integrity, confidentiality, and reliability in handling financial and administrative tasks.
• Ability to multitask and manage competing priorities.
• Strong interpersonal and team collaboration skills.
• Proactive and solution-oriented mindset.

How To Apply

Interested and qualified applicants should send their application to careers@editorsguild.org with the subject line: ‘Application for Administration and Finance Assistant’

Application must include:

Cover letter (maximum 1 page)

Updated CV 

Names and contact details of two professional references

Only shortlisted candidates will be contacted. EGE strongly encourages applications from women and persons with disabilities.