EXECUTIVE SECRETARY & PERSONAL ASSISTNAT TO COUNTRY GENERAL MANAGER

URGENT VACANCY ANNOUNCEMENT 

Our Company Ries Engineering Share Company is a very reputable company having its head office in Addis Ababa, working in different business areas under a subsidiary company based in UAE

POSITION SUMMARY

Executive Assistant or PA to GM – is responsible for providing high-level administrative support to the GM, ensuring the smooth and efficient operation of the executive office. The Assistant will manage the GM’s schedule, coordinate meetings, handle communications, and assist with special projects. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment.

DUTIES AND RESPONSIBILITIES

1. Administrative Support:

   • Manage the GM’s daily schedule, including arranging meetings, appointments, and travel plans.

   • Prepare and edit correspondence, reports, presentations, and other documents for the GM.

   • Handle incoming and outgoing communications on behalf of the GM, ensuring timely and accurate responses.

   • Organize and maintain the GM’s files, records, and documents, ensuring confidentiality and easy retrieval.

2. Meeting Coordination:

   • Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.

   • Assist in organizing executive team meetings, board meetings, and other high-level events.

   • Track follow-up actions and ensure that deadlines are met for tasks assigned during meetings.

   • Serve as a liaison between the GM and other departments, ensuring smooth communication and coordination.

3. Project Management Support:

   • Assist the GM in managing special projects, including research, data collection, and analysis.

   • Monitor project timelines and progress, providing regular updates to the GM.

   • Collaborate with other management team members to ensure the successful completion of projects.

4. Communication and Relationship Management:

   • Act as a point of contact for internal and external stakeholders, representing the GM with professionalism and courtesy.

   • Build and maintain positive relationships with key stakeholders, including board members, executives, and external partners.

   • Ensure that the GM is well-prepared for meetings and events, providing briefings and background information as needed.

   • Ensure the professional executive level communication with managers directly reporting the GM

5. Travel and Event Planning:

   • Arrange business travel of the GM including processing visa and ticket and all other travel requirements

   • Arrange travel itineraries, accommodations, and logistics for the GM’s business trips.

   • Plan and coordinate events, conferences, and executive off-sites, ensuring all details are handled efficiently.

   • Prepare travel expense reports and manage reimbursement processes.

6. Confidentiality and Discretion:

   • Handle sensitive and confidential information with the utmost discretion and integrity.

   • Ensure that all communications and documents are managed in compliance with company policies and legal requirements.

7. Support to Senior Management:

   • Provide administrative support to other senior executives as needed, ensuring alignment with the GM’s directives.

   • Assist in coordinating cross-functional activities and initiatives within the executive team.

ABOUT YOU PERSONS SPECIFICATIONS

Education and Experience :
 

• Gender; Only Female

• Bachelor’s degree in business administration, Management, Communications, or a related field.

• Additional qualifications in office management or executive assistance are a plus.

• A total of 6 – 8 years’ experience an executive assistant role or similar position, preferably supporting chief executives. A minimum of 3 years of experience in an executive assistant role or similar position, preferably supporting chief executives in corporate and share companies.

• Experience in the multinational companies, share companies and corporate companies and related companies is advantageous.

Proven track record in managing complex schedules, handling confidential information, and supporting high-level executives.

Knowledge, Skills, Competence:

• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.

• Excellent written and verbal communication skills, with attention to detail and accuracy.

• Strong interpersonal skills, with the ability to interact effectively with senior executives, board members, and external stakeholders.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• High level of professionalism, discretion, and integrity in handling sensitive information.

• Ability to work independently, takes initiative, and anticipates the needs of the GM.

• Flexibility and adaptability in a fast-paced and dynamic work environment.

• Proficiency in English language and Knowledge of international language other than English is a great plus

We appreciate early applicants for this position” means that the company is actively looking to fill the role quickly and encourages candidates to submit their applications as soon as possible, as we will prioritize reviewing applications received earlier in the process. 

How To Apply

Interested applicants are required to submit their application with full CV and other supporting documents through

applyvacancy2025@gmail.com

Gender; Only Female