Equipment Administration & Fleet Management Officer

AMMARS Company LTD is one of the leading construction companies in South Sudan. AMMARS offers sound employment conditions with opportunities for personal growth and development.

Job Summary: 

Equipment Administration & Fleet Management Officer is responsible for administering construction equipment and fleet management (light vehicles, trucks & heavy machineries). The Officer is responsible for efficient and effective utilization of the Company’s equipment and vehicles both at Head Office and project sites.

Main duties and responsibilities:

• Manages the company’s construction equipment and fleet management as per the Company’s policies and procedures. 

• Ensures implementation of equipment management Systems for the efficient usage, operation and replacement of equipment.

• Establishes and operates an equipment movement and transfer control system.

• Assists in establishing guideline for the calculation of lease or rental rates and their periodic revision.

• Monitors and compares actual costs against rental rate. 

• Handles lease and rental agreements and their periodic revision in consultation with the management team. 

• Manages light vehicles fleet management as per users demand and fleet schedule. 

• Coordinates the proper collection of revenues from leased and hired equipment.

• Reviews and analyses all technical reports in connection with equipment usage and provides summarized reports to his immediate supervisor. 

• Assists in developing equipment requirements and prepares recommendations of cost estimates and specifications for equipment needs. 

• Advises users on equipment performance, characteristics, usage, inspection or special maintenance needs.

• Assists management in the establishment of criteria and policies for replacement and disposal of old or obsolete equipment that are beyond economic repair use. 

• Renders technical advice and guidance to field equipment operators and maintenance personnel on complex operational and maintenance problems.

• Provides technical assistance and professional guidance or instructions to technicians and operators.

• Allocates and controls equipment and vehicles at HQ, Central Garage, & Projects. 

• Assesses, prepares and submits to suppliers all claims subject to warranty terms within the period stipulated under the equipment /vehicle Warranty Agreement.

• Handles the investigation of accidents involving the Company’s vehicles and equipment, identify the root cause and costs incurred and submits reports on time.

• Compiles & consolidates all vehicle and equipment owning & operating costs and complete cost analysis; and report the same. 

• Collects & complies equipment working hours and trips and records on ERP system

• Compiles consolidate all performance data and complete its analysis.

• Manages centralized pool of surplus & special purpose equipment for short-term rental. 

• Maintains an accurate inventory of all equipment, ensuring that records are up to date and properly documented.

•  Stay updated on industry trends and best practices related to equipment and vehicles implementing new technologies as appropriate.

• Coordinates and controls vehicle’s service by developing schedule based on priorities of tasks.

• Facilitates the provision of efficient transportation service depending on the requirements of the activities and ensures that vehicles are properly handled and maintained regularly.

• Ensures that logbooks are completed, and transport service is provided by drivers as per the transport service guide.   

• Ensures that all company’s vehicles have insurance coverage and follows up its timely renewal.

• Facilitates annual inspection for all vehicles & motorbikes.

• Facilitates collection of necessary documents for notification in case of accident.

• Manages operations of light vehicle transporting service and safety and health issues in consultation within HR and Admin department. 

• Prepares periodic reports (weekly, monthly, quarterly, and yearly sales activities) and submit to the Department Manager.

• Performs other similar activities as assigned by Equipment Department Manager.

Qualification and Experience:

MSc / BSc degree in in Mechanical Engineering / and other related field of studies with a minimum of 3/5 direct work experience in Equipment Administration & Fleet Management. 

Competencies:

• Proven equipment administration and managerial skills 

• Fleet management and leasing 

• Familiarity with transportation scheduling and management software

• knowledge on basic engineering software & ERP system 

• Excellent verbal and written communication skills

• Excellent organizational skills and attention to detail

• Excellent time management skills with a proven ability to meet deadlines

• Ability to function well in a fast-paced stressful environment

• Excellent communication & interpersonal relationship skills 

• Customer service management skills with good professional ethics     

• Understanding of basic vehicle mechanics 

• Good problem-solving, critical thinking and decision-making skills

How To Apply

Applicants who meet the above-mentioned minimum requirements can submit non-returnable applica­tions letter, CV with WhatsApp Mobile Number and relevant supporting documents in a word or PDF file within 7 consecutive days to the following emailaddress:  recruitment@ammarsgroup.com   

Applicants should indicate the position they are applying on their email subject.  More information on the job positions can be found on the company website at www.ammarsgroup.com