CEO Assistant

Founded over almost 70 years ago by pioneering surgeon Dr Catherine Hamlin and her husband Dr Reginald Hamlin, Hamlin Fistula Ethiopia is dedicated to treating Ethiopian women who have suffered the childbirth injury: obstetric fistula. Hamlin Fistula Ethiopia comprises, the Addis Ababa Fistula Hospital, five regional fistula hospitals across Ethiopia, Desta Mender Hamlin’s Rehabilitation and Reintegration Centre, the Hamlin College of Midwives.  

The Hamlin Fistula Ethiopia invites applicants for the following position:

Role Overview:

We are seeking a dynamic and organized Female CEO Assistant Intern to support our CEO in daily operations and strategic tasks. This internship is an excellent opportunity for a motivated individual to gain firsthand experience in executive support, business administration, and corporate strategy. An Executive Assistant should be proactive and highly organized to support the Chief Executive Officer (CEO) in daily operations and administrative tasks. This role requires exceptional communication and multitasking abilities and a high level of discretion. The ideal candidate will work closely with the CEO and leadership team, ensuring the seamless coordination of schedules, meetings, and executive projects.

Key Responsibilities:

Administrative & Executive Support:

1. Manage the CEO’s calendar, appointments, and meetings, ensuring smooth daily operations.
2. Support in managing internal and external communications. Handle emails, calls, and correspondence on behalf of the CEO, prioritizing important matters.
3. Prepare reports, presentations, and documents for executive meetings.
4. Assist in travel arrangements, including booking flights, accommodations, and transportation.
5. Maintain confidential files, records, minutes, and databases with proper filing.
6. Attend meetings, take minutes, and follow up on action items.
7. Assist in planning and organizing company events and initiatives.
8. Perform other administrative duties as assigned.

Communication Management:

1. Coordinate internal and external meetings, preparing agendas and minutes as needed.
2. Serve as a liaison between the CEO and other departments, ensuring clear communication.
3. Compile all the necessary data to support decision-making and strategic initiatives, as directed by the CEO.
4. Assist in drafting and reviewing documents, reports, and official communications

Operational & Personal Support:

• Support the CEO in day-to-day tasks, prioritizing urgent matters.
• Oversee event planning and coordination for executive meetings, conferences, and company engagements.
• Handle other activities as required by the CEO.

Benefits of the Internship:

• Hands-on experience in executive-level support and corporate management.
• Mentorship and professional development opportunities.
• Networking with senior leaders and exposure to strategic decision-making.
• Certificate of completion and a recommendation letter upon successful completion.

For Futher Information please refer to this link https://docs.google.com/document/d/1387h0bYy7k2HxSjUHXfkROXVDH-OjnfX/edit?usp=sharing&ouid=106079034217001464744&rtpof=true&sd=true

Skills:

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities in English is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Ability to maintain confidentiality and exercise sound judgment.
• Detail-oriented, proactive, and able to multitask effectively.
• Professional demeanor and a positive attitude.

Preferred Qualifications:

• Prior experience in an administrative or executive support role.
• Familiarity with corporate environments and business processes.

How To Apply

Submission Address

Hamlin Fistula Ethiopia which is located at Kolfe Keraneo Sub City, K. 09, House No. 920; around Torhayloch, Behind the Swiss Embassy (behind Augusta Shirt Factory) Jimma Road Addis Ababa.

 P.O. Box 3609

Hamlin Fistula Ethiopia

(Addis Ababa Fistula Hospital)

Tel+251 0113716544/46

Email: hr@hamlinfistula.org