Admin and Finance Manager

Scope of Work

The Admin and Finance Manager is a multifaceted role responsible for overseeing the financial operations, administrative tasks, and human resource management. This role combines financial oversight, administrative support, and human resource functions, ensuring that operations run smoothly and efficiently. 

Roles and Responsibilities 
 

Financial Management

• Oversee all financial operations, including budgeting, accounting, financial reporting, and cash flow management.

• Prepare and monitor financial statements, ensuring accuracy and compliance with financial regulations and standards.

• Analyze financial performance and provide recommendations to optimize resources and reduce costs.

Administrative Management

• Oversee administrative systems and operations to ensure effective internal communication, office organization, and resource management.

• Manage office supplies, equipment, and facilities, ensuring the smooth running of day-to-day operations.

• Implement organizational policies and ensure their adherence by staff across all departments.

• Oversee the procurement process for goods and services, ensuring cost-effectiveness and timely delivery.

• Manage relationships with suppliers, negotiate contracts, and ensure that procurement activities align with organizational needs.

• Coordinate logistics for both internal operations and external vendors, ensuring efficient inventory management and supply chain processes.

Human Resource Management

• Manage the full recruitment cycle, including advertising job openings, interviewing candidates, and onboarding new employees.

• Administer payroll, benefits, and other employee compensation-related processes, ensuring accuracy and timeliness.

• Oversee employee performance management, including conducting performance reviews and implementing performance improvement plans when necessary.

• Handle employee relations issues, providing conflict resolution, and ensuring a positive work environment.

• Organize staff training and professional development programs to enhance employee skills and performance.

• Maintain employee records and ensure compliance with labor laws and organizational policies.

• Manage HR-related queries and provide support to employees in terms of HR policies and benefits.

Salary: As per the organization Scale

Place of Work: Jimma Town

Number of Positions: 1

Employment Type: Permanent

Requirements

• Education- A bachelor’s degree in Business Administration, Finance, Accounting, or a related field, Master’s degree or professional certification in finance and HR management is preferred 

• Experience- at least 3 years of Experience 

• Additional advantage: Experience working in hospitals or healthcare settings, including managing hospital administration, financial processes, HR functions, and support services, will be highly valued.

• Proven experience in financial management, including budgeting, financial reporting, and resource allocation.

• Demonstrated ability to oversee logistics, procurement, IT, customer relations, marketing, and support services.

• Experience in administering HR functions, such as recruitment, payroll management, employee relations, and performance management.

• Knowledge of labor laws and HR regulations to ensure compliance.

• Strong understanding of office administration, systems management, and organizational policies.

• Proficiency in accounting software, HR management systems, and Microsoft Office Suite.

• Excellent interpersonal, communication, and leadership skills to manage teams and interact with staff at all levels.

How To Apply

Qualified applicants are invited to submit their CV, license, and application letter to astra.medical.plc@gmail.com, clearly stating the desired position in the subject line. 

The deadline for submission is December 31, 2024.