Admin Assistant Position

Job Description: – 

Under the supervision of the General Manager, the incumbent shall be responsible for:

• Conducting basic secretarial services such as handling telephone calls, writingI letters, memos, etc

• Scheduling meetings

•  Escorting visitors to staff members’ offices, along with providing hospitality service arrangements  as appropriate 

•  Ensuring timely delivery and receipt of important information to staff members or external clients  while maintaining confidentiality. 

• Assisting in preparation of materials required for marketing purposes 

• Assisting in preparation of, proforma invoices, price quotations and tender documents while

•  maintaining highest degree of confidentiality

• Making domestic and international travel arrangements for staff members

• Maintaining electronic records management system for all incoming and outgoing correspondences 

• Coordination of dispatching of vehicles and ensuring their timely maintenance is carried out by 

•  recording distance traveled and as appropriate if emergency repairs are required

• Maintaining records of fuel consumptions of vehicles

• Renewal of business license, insurance policies, vehicle license plates, etc

• Keeping records of employees’ attendance

• Maintaining personnel files including renewal of employees’ contracts

• Receiving employment applications and ensuring that actions are taken, keeping roster of applicants

• for future recruitments

• Ensuring preventive & corrective maintenance of office machines & equipment

• Ensuring availability of office supplies in stock

• Keeping records of annual leaves & sick leaves of employees

• Supervision of Drivers, Cleaners, Guards, Gardeners

•  Cleanliness of office environment 

• Other miscellaneous financial activities as appropriate

Job Title: Admin Assistant Position

Company: EBBA ENGINEERING PLC 

Employment type:  Full time 

• Bachelor’s degree in, Administrative Management, Business Administration, or related field.

• Minimum of 2-3 years of relevant experience

Key Competencies

• Good communication skills

• Attention to detail and accuracy  

• Planning and organizing 

• Good communication skills

• Problem analysis and problem-solving skills

• Initiative

• Team work

How To Apply

Interested and Qualified Candidate can apply through ethiojobs website