Archive Manager

Company Profile:
Established in 1997, the company is one of Ethiopia’s leading enterprises in edible oil production, commodity exporting, and branded consumer goods distribution. With a vertically integrated business model, it operates a large-scale edible oil manufacturing plant, a coffee export division, and a robust supply chain for oilseeds, pulses, and spices. The company also engages in equipment leasing and tender services, maintaining operational centers across Ethiopia to stay close to customers and suppliers. Driven by a mission to foster sustainable development through entrepreneurship, the company upholds values of quality, reliability, and strong partnerships.

Job Summary:
Our client is seeking a skilled and detail-oriented Archive Manager to lead the company’s records and archives management. This role is critical in establishing and maintaining a comprehensive archiving system that safeguards both physical and digital company records, ensures compliance with data retention laws, and supports operational efficiency. The Archive Manager will lead a team dedicated to organizing, protecting, and providing timely access to vital company information.

Key Responsibilities:
Archiving System Development

• Design, implement, and maintain a company-wide archiving policy and records management system in line with best practices and regulatory requirements.

Records Management & Digitization

• Oversee the organization, filing, retrieval, and digitization of company documents to enhance accessibility and preservation.
• Manage both physical archives and electronic document management systems (EDMS).

Compliance & Data Protection

• Ensure company records comply with Ethiopian legal requirements and internal operational standards for data retention and confidentiality
• Collaborate with legal and compliance teams to update archiving protocols as necessary.

Team Leadership & Training

• Lead, train, and mentor archive staff on proper document handling, classification, and security procedures
• Foster a culture of accuracy, accountability, and respect for data integrity.

Disaster Recovery & Backup

• Develop and maintain disaster recovery plans for archived data to prevent loss or damage.
• Coordinate regular backups and test data restoration processes.

Continuous Improvement

• Regularly review archiving processes to identify opportunities for improvement and implement new technologies or methodologies.

Candidate Profile
Education:

• Bachelor’s degree in Information Management, Library Science, Records Management, or related field.

Experience:

• Minimum 1 years of experience in records management, archiving, or information governance with leadership responsibilities.
• Proven track record of managing both physical and digital archives.

Skills & Competencies:

• Strong knowledge of archival standards, document classification, and data protection policies.
• Experience with electronic document management systems and digitization projects.
• Excellent organizational and project management skills.
• Effective team leadership and staff development abilities.
• Attention to detail and commitment to confidentiality.
• Good communication and interpersonal skills.

How To Apply

Interested applicants can directly apply through our website or send their CVs to eyob.hailu@ethiojobs.net